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OUR SERVICES

PAYROLL - OUTSOURCED SERVICE

Payroll

We assist with set up of your new payroll account. You keep your employees file updated. Our team enters your employees, enter employee time and processes payroll. You just send us the information by the cut off time. Our team deduct payroll taxes on every payroll and ensures the quarterly and annual filings are done accurately and timely. 

Includes up to 10 employees / users. - see payroll additional pricing for more details.

*one time start up fee not included.

e-HR Department

Going paperless, includes employee files now. With this add-on keeping your employees file updated has never been easier. You even get employee data storage, automatic employee on-boarding and off-boarding, e-signatures, manage up to 25 job openings and post online with no additional charges. Mobile app for employees and employers. Includes up to 10 employees / users.

Sexual Harassment training is included for up to 8 employees and 2 managers. Additional training may be added and uploaded to the training sections.

*additional fees apply.

Form Samples

Running a business means lots of forms. We have samples of many that you need. Job Descriptions, Employee Handbooks, Policies, Employee Credit Card Agreements,  Confidentiality Agreement, Promissory Note, Employee Disciplinary Agreement, Employee Media Agreement, Employee Reimbursement Agreement, Mileage Log, Any others just ask, we may already have those samples too.

Employee Time Tracking 

Having trouble getting the correct hours, breaks and lunches calculated on time? Are you having problems with tracking time? Not getting employee signatures on time cards? Figuring out what job site an employee was at getting confusing? This add on can remove the stress. Available Kiosk for employees to have a central clock-in station or clock in on the mobile app. Downloadable mobile app for employees and employers. 

Includes up to 10 employees / users.

*can also add on scheduling

*additional fees apply.

Workers Comp Audit - Document Preparation

Workers Comp Audits are never fun, with our Payroll - Outsourced we prepare the reports for you. If you have our Payroll - Client package your reports will be available for you run under the report center of your payroll access.

Assistance with IRS, FTB Letters

Throughout your business journey you are bound to get letters from the IRS, FTB and probably a few others. They can be confusing, but don't worry just upload it to your company file and we will help you get the letters are requesting right away.

Unlimited Support

Have questions on payroll, wondering how to add employees to your e-HR Department? No matter what the payroll question is we will be your support staff. Email or set up a remote meeting so we can see your computer.

PAYROLL - CLIENT

 SERVICE

Payroll

Already know the ends and out of payroll? With Payroll - Client you do it all from our payroll system and our team takes care of the tax deposits and ensures the quarterly and annual filings are done accurately and timely. We assist with set up of your new payroll account. We schedule the first 2 payroll runs together through e-meeting so you're ready to run on your own. Each payroll you enter your employees, enter employee time and process payroll. 

Employee login to view pay stubs. Employer access to run reports for workers comp audit and more.

*Unlimited payroll runs included. Includes up to 10 employees/users. - see payroll additional pricing for more details.

*one time start up fee not included.

Communication with Staff

 ~ Email - Problems with payroll software? Email Beaubien Bookkeeping, our team will respond within 24 business hours.

Employee Time Tracking 

Are you having problems with tracking time? Not getting employee signatures on time cards? Figuring out what job site an employee was at getting confusing? This add on can remove the stress. Available Kiosk for employees to have a central clock-in station or clock in on the mobile app. Downloadable mobile app for employees and employers. 

Includes up to 10 employees / users.

*can also add on scheduling

*additional fees apply.

e-HR Department

Going paperless, includes employee files now. With this add on get employee data storage, automatic employee on-boarding and off-boarding, e-signatures, manage up to 25 job openings and post online with no additional charges. Mobile app for employees and employers. Ability to add training links. Ability to set permissions for employees vs HR department.

Includes up to 10 employees / users.

 

*additional fees apply.

OTHER AVAILABLE

 SERVICES

Corporation Setup

Whether you are looking to move to or from a Sole Proprietorship, LLC, or Corporation, we will do all the paperwork for you! We file with the state, register for a new EIN and can even elect an S-Corporation for you. 

*State fees apply.

Weekly Bookkeeping

Do you like to see your checking account balances a little more up to date than every month? Try Weekly Bookkeeping. Part of our Professional Package, we input all expenses and income weekly. By having weekly books you can have a better idea of how much money is in your account, what checks are outstanding and view your cash flow.

Owner Only Payroll

No employees yet? We offer owner only payroll. COntact us for a quote today.

Quarterly Reconciliation

Quarterly Reconciliation of up to 3 accounts. You enter all transactions (monies in and out of all accounts). We will reconcile up to the 3 accounts you entered. If you need to add in more accounts let us know and we can add on others.

PAYROLL TAXES

FEDERAL941

Reports income taxes withheld, social security tax and medicare tax.

941 tax forms are generally due quarterly. The deposits however are due based on the amount reported on 941 (monthly or semiweekly)

FEDERAL 940

Reports your annual federal unemployment tax act.

940 tax forms are due Jan. 31st. If your FUTA tax liability is more than $500, you must deposit by last day of the month after the end of that quarter.

If i$500 or less in a quarter you can carry that deposit forward or deposit by Jan 31st.

CALIFORNIA

DE9

Reports CA payroll tax payments and total subject wages reported for quarter.

CA tax forms are due quarterly. The deposits are (next-day, semi-weekly, monthly or quarterly) You can find more detail on the states website.

CALIFORNIA

DE9C

Reports CA wage an withholdings like the 941, but this report details the employees and their exact contributions.

The DE9C is a continuation form to the DE9, it is also due quarterly. There are no other tax deposits to be made for the DE9C as it is just the detailed backup for the DE9.

W2'S

The W2 reports the employees earnings, amount of federal state and other taxes withheld from their check.

W2'S along with the W3 (summarizes the W2's submitted) are due Jan. 31st.

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